Banqueting Sales Executive - Amsterdam

• Reactive Sales:

  • Promptly and professionally manage incoming meeting, event, and group inquiries via phone, email, and online channels

  • Prepare tailored proposals and quotes that align with client needs

  • Follow up actively on leads to convert requests into confirmed bookings

  • Schedule and conduct appointments and site visits with potential clients, ensuring a warm welcome and a strong first impression of The College Hotel

  • Convert inquiries into confirmed bookings, maximizing revenue opportunities across meeting space, F&B, and rooms

  • Collaborate with the Proactive Sales Team to maintain relationships with local corporate clients, event planners and DMC’s

   

  Event Planning & Coordination:

  • Serve as the main point of contact for clients from the initial request up to the handover to the operational team on the day of the event

  • Plan and coordinate all event-related details including setup details, catering, AV requirements, guestroom blocks, and any special requests

  • Conduct site inspections and host pre-event meetings to ensure client expectations are clearly defined and aligned

  • Prepare detailed function sheets (BEOs) and coordinate internally with departments such as kitchen, F&B, housekeeping, and front office

  • Ensure all event elements are clearly prepared and communicated to enable flawless execution by the operational team

  • On the day of the event, be present to welcome the client contact on arrival, ensure a smooth handover to the operational team, and serve as a liaison if needed

  • Maintain a visible but non-operational presence for larger or high-profile events to oversee key moments and support internal teams from a planning perspective

  • Anticipate potential challenges and respond to last-minute requests with confidence and flexibility

   

  Administrative & Reporting:

  • Maintain accurate and up-to-date records in the booking and CRM systems (Opera, Pipedrive)

  • Follow up daily on checklists to ensure accuracy

  • Ensure contracts, deposits, and payments are processed on time and in line with policy

  • Participate in weekly sheet meetings to align the operational team on upcoming events and bookings in detail

  • Although reporting directly to the Director of Sales (and part of the Sales Team), this role is based on-site at the hotel to ensure close coordination with both the sales and operational departments

   

   

  Desired Skills & Competencies:

  • Strong interpersonal and communication skills, both verbal and written (preferably in Dutch and English)

  • A proactive, service-oriented mindset with attention to detail

  • Ability to multitask and stay organized in a dynamic environment

  • Sales-driven, with a feeling for negotiation and relationship-building

  • Hands-on, flexible, and solution-oriented – always ready to go the extra mile

   

If you have any questions regarding this job opening, please feel free to contact us:

• Jeffrey Roger Otten, Corporate Recruiter: 06 18 73 89 01

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