Executive Secretary/ Personal Assistant - Schiphol

An Executive Secretary is responsible for running the day-to-day operations of the Executive Office to provide an excellent staff experience while providing secretarial support, managing mail and filing.

What will I do?

As an Executive Secretary, you are responsible for running the day-to-day operations of the Executive Office. An Executive Secretary provides secretarial support, manages mail and administrative tasks, and performs all filing.

Your responsibilities include performing the following tasks to the highest standards:

• Performing the daily administrative activities of the Executive Office in accordance with Hilton standards, policies and procedures

• Providing secretarial support to the General Manager and Management Team

• Ensuring that all communications, particularly those relating to Owners, Guests (Guest Relations) and the Regional Office, are handled promptly and professionally

• Maintaining office supplies

• Identifying and maintaining internal and external relationships

• Organizing and updating agendas

• Travel planning for GM/HODs/team members for corporate travel

• Coordinating our Owners’ bookings, followed by VIP procedure, including processing actual reservations

• Greeting visitors/guests in the absence of the GM

• Planning/organizing/taking minutes at MT meetings

• Planning/organizing/taking minutes at Operational meetings

• Member of the Emergency Response Team

• Monitoring deadlines relating to actions/reporting/projects

• Planning, organizing and manage

• Help organize special hotel events/projects but also support HR department with team member events

• Carry out specific projects and research such as our community events

• Coordination of vouchers and donations

• Contact person for all art partners

• Carry out all archiving